NCMA - FY 05	STATEMENT OF ACTIVITIES  AND COMMENTARY FOR APRIL 2005
	EXECUTIVE SUMMARY
The results for April are summarized as follows:
		Actual	Budget	Variance
Revenues		1,299,127	1,442,058	(142,931)
Expenses		935,407	1,015,836	80,428
Net Income - pre investment income		363,719	426,222	(62,503)										The favorable variance in April expenses results from  lower variable costs at World Congress (see detail below), Marketing ( World congress and Membership) Communications (Career Fair) Administration (Network systems management), Communications (Website management costs) and higher variable costs associated with higher
														Communication and Education revenues
The adverse variance in April revenue results from lower than budgeted revenues for World Congress (see detail below), Education (NES) and Communications (Career Fair), partially offset by
better than budgeted revenues in Education (Audio Seminars) and Communications (Buyers Guide and NCMA Jobs.com)
The favorable variance in April expenses results from  lower variable costs at World Congress (see detail below), Marketing ( World congress and Membership) Communications (Career Fair).
In addition with fewer employees then budgeted overall aggregate salaries and benefits are lower (Actual - $79,640, Budget $104,333)
This favorable variance is offset by higher Governance costs (BOD meeting), Administration (Network systems management), and Education (NES)
The results for World Congress in Phoenix are as follows;
		Actual	Budget	Variance	Variance %
	Revenues
	Registrants	577,048	688,965	(111,917)	-16%
	Exhibitors	376,600	392,000	(15,400)	-4%
	Total Revenues	953,648	1,080,965	(127,317)	-12%
	Total Expenses	454,832	542,119	87,287	16%
	Net Income	498,816	538,846	(40,030)	-7%
	Net Income %	52%	50%
	Paid Registrants	773	946	(173)	-18%
The shortfall in World Congress revenues is largely attributable to a shortfall in conference attendees as exhibitor revenues were very close to budget
The registrant budgeted target was aggressive and was not achieved in spite of timely marketing and an attractive conference program.
However, actual registrants of 773 exceeded both WC Orlando 2004 (701) and WC Long Beach 2002 (659)
The favorable variance in World Congress expenses reflects a reduction in variable costs (primarily food and beverage) and a negotiated but unbudgeted
contribution by the Hyatt hotel to defray Convention Center costs
The Year to Date results are summarized as follows:
		Actual	Budget	Variance
Revenues		4,243,206	4,142,747	100,459
Expenses		3,884,986	3,940,183	55,198
Net Income - pre investment income		358,221	202,564	155,657
The favorable variance in year to date revenues reflects better than budgeted performance in Membership (Group), Communications (Buyers Guide advertising, CM Magazine advertising,
NCMA Jobs.com revenues, Website revenues) and Education (NES seminar and Audio seminar revenues)
This is partially offset by the shortfall in Meetings (ADC revenues in July, Commercial Contracting revenues in September and World Congress revenues in April) together with
Membership (Lower Corporate revenues) and Education (Delayed start in e-Learning and lower book sales)
Year to date expenses are lower than budgeted for the following reasons:
	Lower ADC conference variable costs
	Lower Commercial Contracting Conference variable costs
	Lower World Congress variable costs
	Lower Mid Year Leadership Conference costs
	Lower Strategic Planning costs (Budget and Strategic Planning)
	Deferral of budgeted costs in Certification and lower Certification Board costs
	Later than  planned start date for new Chief Knowledge Officer (Education) and Designer (Communications)
	Deferral of e-Learning product launch
	Lower than budgeted Board of Director meeting expenses
	Deferred membership costs (Chapter manual, Certificates, Awards)
	Lower marketing costs (Conferences, Certification and Membership)
	Lower Salary and Benefit costs - lower number of staff than budgeted
These lower costs have been partially offset by:
	Higher than budgeted computer system and internet management costs
	Additional accounting assistance for the period of the Accounting Manager's maternity leave
	Higher variable costs on CM Magazine, Website, NES and Audio Seminars
NCMA - FY 05
PART B	DETAILED COMPARISON OF ACTUAL AND BUDGET FOR APRIL 2005
	Month	Month	Variance	Variance		Commentary on Variances
	ACTUAL	BUDGET	$	%
	April 2005	April 2005
Revenues
Governance
Leadership Summit	(25)	0	(25)			Mid -Year refund
	(25)	0	(25)
Membership and Chapter Relations
Membership Dues	121,170	113,400	7,770	7%		YTD Actual - $987,684, Budget $983,400
						Includes $21,000 in respect of new members attending World Congress
Initiation Fees	3,920	2,000	1,920	96%
Associate Dues	2,655	1,750	905	52%
Retired Dues	2,280	2,000	280	14%
Group Memberships	10,356	27,000	(16,644)	-62%		YTD - Actual $205,541, Budget $181,800
Corporate Memberships	0	0	0
Affinity Programs	61	1,010	(949)	-94%		Sold by third party - MGI - timing of sale difficult to predict
Merchandise Sales	0	0	0
						Total Membership Revenues;
Total Membership and Chapter Relations	140,442	147,160	(6,718)	-5%		YTD Actual - $1,312,830; Budget $1,276,295
Education
NES	61,091	74,250	(13,159)	-18%		Actual 12 seminars -(Avg Attendance 53) - Budget 17 seminars (Avg Attendance 50)
Audio Seminars	17,025	9,740	7,285	75%		Actual 1 seminar - attendance - 106 @ $140 - Budget 2 seminars - attendances 50
						and 25 @ $125 each - Balance of revenues is CD and tape sales
Learning Center	9,000	9,000	0	0%		Federal Publications Seminars
Books	2,145	8,016	(5,871)	-73%		Book sales - timing difficult to predict
E-Learning	8,575	10,740	(2,165)	-20%		Product launched in February
Total Education	97,835	111,746	(13,911)	-12%
Communications
Buyers Guide	12,029	7,917	4,112	52%		Sold by third party (NPI) and timing of sales is sometimes difficult to predict
						Ytd Act - $96,228 - Bud $79,170
NCMA Jobs.com	32,675	17,500	15,175	87%		Continues to outperform budget			Ytd Act - $289,008 - Bud $175,000
Career Fair	0	16,550	(16,550)	-100%		It was decided not to have a separate Career Fair at WC 05 but to integrate
						with existing exhibitors
CM Magazine	56,993	53,500	3,493	7%		Ytd Act - $549,074 - Bud $396,000
Website	0	3,500	(3,500)	-100%		Sold by third party (NPI) and timing of sales is sometimes difficult to predict
						Ytd Act - $59,349 - Bud $35,000
Reprints	80	208	(128)	-61%
Total Communications	101,776	99,175	2,601	3%
Certification
CPCM	3,705	1,725	1,980	115%
CFCM/CACM	1,295	987	308	31%
CCCM	450	300	150	50%
Miscellaneous/CMBOK	0	0	0
Total Certification	5,450	3,012	2,438	81%
Meetings						World Congress Summary:
Commercial Contracting Conf		0	0					Actual	Budget
ADC/West Coast Conference		0	0			Revenues	Registrants	577,048	688,965
Govt Contract Mgmt Conf/ECC		0	0				Exhibitors	376,600	392,000
World Congress	953,648	1,080,965	(127,317)	-12%		Total Revenues		953,648	1,080,965
						Expenses		454,832	542,119
Total Meetings	953,648	1,080,965	(127,317)			Net Income		498,816	538,846
						NI %		52%	50%
Other Revenue						See comments in Executive Summary
Miscellaneous		0	0
Total Other Revenue	0	0	0
Total Revenue	1,299,127	1,442,058	(142,931)	-10%
			0
Expenses
Governance
Board of Advisors	440	655	215	33%		World Congress meeting costs
Board of Directors	28,047	22,900	(5,147)	-22%		World Congress travel, hotel, board meeting costs, orientation meeting
Council of Fellows	1,473	655	(818)	-125%		Part reception costs at World Congress
Executive Council		0	0
Leadership Summit		0	0
National Officer Support		0	0
Regional Administration		0	0
Strategic Planning		0	0
Committees		0	0
Total Governance	29,960	24,210	(5,750)	-24%		Governance YTD - Actual $120,462 - Budget $158,061
Administration
Salaries and Benefits	28,025	38,037	10,012	26%		Dir of Marketing resigned January 31 and P Bayne and B Murphy allocated to
						Membership, Education and Certification
Administration	40,399	36,928	(3,471)	-9%		Computer system management by third party - $7,364, Office relocation
						costs - $1,816 and higher telephone and equipment lease costs partially offset by lower
						than budgeted World Congress staff travel costs
Building	12,228	12,155	(73)	-1%
Finance	17,436	11,511	(5,925)	-51%		Higher bank charges/credit card processing fees as a result of World Congress
						transaction volume
Marketing	151,326	170,944	19,618	11%		Lower World Congress (Actual $137,001 - Budget $160,100) and Membership related marketing
						partially offset by higher General and Education marketing costs
						YTD Actual - $359,392 - Budget $426,696
Total Administration	249,414	269,575	20,161	7%		Total Administration Expense YTD Actual $1,350,159, Budget $1,317,838
Membership and Chapter Relations
Salaries and Benefits	9,589	13,935	4,346	31%		No Director of Membership (resigned as of 12/30/04) offset by allocation of B Murphy
General and Administrative	3,825	0	(3,825)			Membership associate - long-term temporary staff
Individual Memberships	3,750	4,851	1,100	23%		Lower mailhouse costs
Corporate Memberships	0	0	0
Chapter Relations	11,253	11,175	(78)	-1%	(	Represents chapter rebate accrual and part World Congress Chapter Presidents reception
Communities of Interest		0	0		(	Pin and promotion costs deferred
Total Membership and Chapter Relations	28,417	29,961	1,544	5%
Education
Salaries and Benefits	7,875	8,474	599	7%		Chief Knowledge Officer and allocation of P Bayne
General & Administrative	2,005	1,292	(713)	-55%		Amortization of Learning Center maintenance and SB travel/phone costs
NES	53,937	18,240	(35,697)	-196%		Cost of books, shipping, room rental, and speaker and royalty fees
						Budget underestimated royalty fees and cost of books and had different mix
						(Chapter Hosted/Nationally Hosted)
Audio Seminars	8,689	7,250	(1,439)	-20%		Production and site fees and CD costs - budget overestimated site fees in light of level of revenues
Learning Center	5,392	5,392	0	0%		Amortization of Learning Center Cost, ($2,917) and Sales Commission ($2,475)
Cost of Books	1,283	5,136	3,853	75%		Cost of books, shipping costs and royalty fees
E-Learning	4,861	4,432	(429)	-10%		Product launched in February - commission on revenues
COI Committees	0	1,750	1,750	100%		No committee meetings/teleconferences
		0	0
Total Education	84,042	51,966	(32,077)	-62%
Communication
Salaries and Benefits	21,225	26,385	5,160	20%		IT Manager terminated 7/31/04
Buyers Guide	(1,692)	2,177	3,869	178%		Release of overaccrual in April of Guide Design fees partially
						offset by commission on sales
NCMA jobs.com	4,250	4,120	(130)	-3%		Fixed flat rate fee per month ($4,000) plus customization fee $250)
Career Fair	500	8,708	8,208	94%		See comments in Communications revenues for Career Fair ($500 is flat monthly contract fee)
CM Magazine	44,508	40,553	(3,955)	-10%		Higher sales - higher commission; and higher printing costs
BPA Audit	253	242	(11)	-4%		Monthly charge
Journal		0	0
Website	5,440	1,346	(4,094)	-304%	(	IT Manager was terminated on July 31. Third party vendor (Mindshare) contracted to
					(	manage the internet. Costs include clean-up of system, troubleshooting problems,
					(	and content update. Charge in April is $4,896. Balance is web site hosting fees
Reprints	0	0	0
Total Communications	74,484	83,531	9,047	11%
Certification
Salaries and Benefits	4,099	7,124	3,025	42%		Director of Certification resigned February 28 -
						CKO and P Bayne now partially allocated to Certification
General Program Expenses	503	422	(81)	-19%
Certification Board	180	0	(180)			World congress meeting costs
CPCM	57	400	343	86%
CFCM/CACM	57	75	18	24%
CCCM	57	75	18	24%